Operating Bank Accounts

Core information for association's operating bank accounts including identifying data, routing information, and contact details. Operational configuration (check layout, GL codes, ACH settings, lockbox) is managed separately.

Migration Requirements

Required for Import

Yes - Required

Retention History

Include all currently active operating accounts for each association. Retain accounts closed within the last fiscal year for audit trail and financial reconciliation purposes.

Usage Notes

•⚠️ CONTAINS SENSITIVE DATA - Banking information must be properly secured

•Each association must have exactly one account with Is Primary Operating Account set to true

•Operating accounts are checking accounts used daily for bills, payroll, and must be tied to GL/balance sheet for reconciliations

•Provide all banks you work with - partner bank status is determined internally from the bank information provided

•Account and routing numbers should be masked when displayed in UIs

Fields (12)

Show required only

Expand a field to see example values and, where necessary, additional business context

	Field	Type	Description	Attributes
Operating Bank Account Main
	`Operating Bank Account ID`	Text	Unique identifier for the source system Operating Bank Account	Required
Operating Bank Account ID Unique identifier for the source system Operating Bank Account Examples BANK-ACCT-001 12345 OP_ACCT_001 Business Context This field identifies unique operating bank account records from your source system, enabling updates after initial import. Provide any unique identifier from your system—numeric IDs, text codes, or concatenated values all work.
	`Association ID`	Text	Your system's unique identifier for the HOA/association	Required
	`Is Primary Operating Account?`	True/False	Whether this is the main operating account for the association	Required
	`Account Number`	Text	Bank account number	Required
Routing Information
	`Transit/Routing Number`	Text	ABA routing number for electronic transactions	Required
	`Check Routing Number`	Text	Routing number as it appears on printed checks	Required
Bank Information
	`Bank Name`	Text	The name of the bank with the Association's account	Required
	`Address`	Text	Full address of the bank including street, suite/unit, city, state, and zip code	Required
Contact Information
	`Contact Name`	Text	The name of the Bank contact person	Optional
	`Contact Phone`	Text	Phone number for the Bank contact	Optional
	`Contact Email`	Text	Email address for the Bank contact	Optional
Additional Data
	`Additional Data`	JSON Object	Any extra information from your source system	Optional

Relations

associationAssociationsmany-to-one

The HOA/community this operating account belongs to